VENUE	HOURLY RATE * (Rs)	FULL DAY RATE (09h00 – 16h00) (Rs)	MAXIMUM SEATING CAPACITY	FACILITIES GIVEN (Free of Charge)
LECTURE THEATRE AND BREAKOUT ROOM	3,000	14,000	120	Public address system Lectern 2 table microphones 1 roving microphone 1 flip chart
LECTURE THEATRE	2,000	10,000	120
BREAKOUT ROOM	1,200	6,000	25	1 OHP, 1 screen, 1 flip chart
COMMITTEE ROOM	1,000	5,000	12	1 OHP, 1 screen, 1 flip chart
CONFERENCE ROOM	1,500	10,000	30	1 OHP, 1 screen, 1 flip chart.

* Over and above the applicable rental rate, an additional fee of Rs 300 per hour will be charged for rental rates after hours i.e as from 16h00 on weekdays and as from noon on other days up to the scheduled time of booking.

Additional Facilities

• LCD projector available against payment of Rs 2,500 per day (09h00 – 16h00) or Rs. 1,500 up to half day. This facility is available only in the Lecture Theatre at Phoenix.
• Arrangement may be made with the canteen operator at MITD House for provision of catering services (Contact person : Mr A Geerjanan – Mob : 5250 9311 & 57546463)

TERMS AND CONDITIONS FOR BOOKING OF ROOMS

1. Requests for booking should be made in writing to the Divisional Manager, Corporate Affairs Division, MITD, IVTB House, Phoenix.
2. A cancellation fee of 10% may be applicable if booking is cancelled up to 48 hours before the event. No refund may be effected if booking is cancelled less than 48 hours before the event.
3. Bookings may not be entertained less than 48 hours prior to booking required.
4. No facility will be given except those mentioned in the brochure. Any other facility may be given against payment at the discretion of the Divisional Manager (e.g. LCD Projector).
5. For bookings that exceed 2 weeks, MITD reserves the right to draw up a contract with the other party.
6. All payment must be effected beforehand to confirm booking.
7. MITD will not bear responsibility in case of loss of personal property belonging to the client.
8. Renting of venues at MITD does not automatically entitle the client to parking facilities on the MITD premises.
9. Provision of catering, eating and drinking are strictly forbidden in the MITD corridors.
10. All noise generated from venues are to be confined within the room.
11. No alterations should be brought to the design structure and the content in the rooms. Use of Blue tack and sticking tapes are strictly forbidden on the walls.
12. Arrangements may be made with the canteen at MITD House for provision of catering services. MITD will not intervene in disputes arising out of arrangements made between the canteen holder and the client.
13. According to the new Public Health Act Regulations 193 and 194 of 2008, the premises “building and yard” are considered as a public area. The building and premises have therefore been declared “No Smoking” and “Alcohol Free” zones. Consumption of alcohol and smoking is strictly prohibited.
14. All cars should be parked ‘nose out’ to facilitate movement in case of an emergency.
15. The exit route for vehicles should be observed, directional arrows have been marked on the vehicle track around the building and signage placed accordingly.
16. In case of a fire outbreak in the building, the fire alarm will activate. Occupants of the building should stay calm in the room; they will be assisted by a staff of MITD who will give instructions on how to evacuate the building safely for them to proceed to the Assembly Point as indicated in the parking.

Please phone or send a letter before in case of cancellation.

VENUE	HOURLY RATE * (Rs)	FULL DAY RATE (09h00 – 16h00) (Rs)	MAXIMUM SEATING CAPACITY	FACILITIES GIVEN (Free of Charge)
LECTURE THEATRE	1,500	10,000	120	1 screen, Lectern, Public address system

* Over and above the applicable rental rate, an additional fee of Rs 300 per hour will be charged for rental rates after hours i.e as from 16h00 on weekdays and as from noon on other days up to the scheduled time of booking.

TERMS AND CONDITIONS FOR BOOKING OF ROOMS

1. Requests for booking should be made in writing to the Divisional Manager, Corporate Affairs Division, MITD, IVTB House, Phoenix.
2. A cancellation fee of 10% may be applicable if booking is cancelled up to 48 hours before the event. No refund may be effected if booking is cancelled less than 48 hours before the event.
3. Bookings may not be entertained less than 48 hours prior to booking required.
4. No facility will be given except those mentioned in the brochure. Any other facility may be given against payment at the discretion of the Divisional Manager (e.g. LCD Projector).
5. For bookings that exceed 2 weeks, MITD reserves the right to draw up a contract with the other party.
6. All payment must be effected beforehand to confirm booking.
7. MITD will not bear responsibility in case of loss of personal property belonging to the client.
8. Renting of venues at MITD does not automatically entitle the client to parking facilities on the MITD premises.
9. Provision of catering, eating and drinking are strictly forbidden in the MITD corridors.
10. All noise generated from venues are to be confined within the room.
11. No alterations should be brought to the design structure and the content in the rooms. Use of Blue tack and sticking tapes are strictly forbidden on the walls.
12. Arrangements may be made with the canteen at MITD House for provision of catering services. MITD will not intervene in disputes arising out of arrangements made between the canteen holder and the client.
13. According to the new Public Health Act Regulations 193 and 194 of 2008, the premises “building and yard” are considered as a public area. The building and premises have therefore been declared “No Smoking” and “Alcohol Free” zones. Consumption of alcohol and smoking is strictly prohibited.
14. All cars should be parked ‘nose out’ to facilitate movement in case of an emergency.
15. The exit route for vehicles should be observed, directional arrows have been marked on the vehicle track around the building and signage placed accordingly.
16. In case of a fire outbreak in the building, the fire alarm will activate. Occupants of the building should stay calm in the room; they will be assisted by a staff of MITD who will give instructions on how to evacuate the building safely for them to proceed to the Assembly Point as indicated in the parking.

Please phone or send a letter before in case of cancellation.